Who Can Complete Section 2 of the I-9 for Remote Workers?

Hiring remote employees is more common than ever—but verifying their identity still requires a human touch. One of the most confusing parts for both employers and new hires is how to complete Section 2 of the Form I-9 when they’re not physically in the same place. If you’ve ever wondered, “Who can be an authorized representative for I-9 form?”—you’re not alone.

Let’s break down your options and make it easier to stay compliant without making your new hire jump through hoops.

Understanding Section 2 of Form I-9

Section 2 of the Form I-9 must be completed by someone who physically inspects the employee’s original documents—no photocopies or scans allowed. That means even if your company is fully remote, the verification still has to happen face-to-face. For remote workers, this often means finding a local authorized representative who can act on the employer’s behalf.

So, Who Can Be an Authorized Representative?

The good news is that the U.S. Citizenship and Immigration Services (USCIS) does not require authorized reps to hold any specific certification. Technically, any person can complete Section 2—including a notary public, HR agent, or even a friend—as long as the employer is comfortable with the choice and the representative is willing to complete the form accurately.

However, there’s a catch: employers are still held liable for any errors, even if they didn’t complete the form themselves. That’s why many companies and workers prefer to work with experienced professionals who understand the rules and reduce the risk of costly mistakes.

Why Notaries Are a Common Choice

While a notary public is not legally required, many employers prefer using one because notaries are trained to verify identities and handle official documents. But keep in mind: a notary’s job in this context is not to notarize the form, but to act as an authorized agent and complete Section 2.

In many states, including New Jersey, Texas, and California, mobile notaries and signing agents often offer I-9 services because they are reliable, mobile, and understand document handling protocols.

The Easiest Way: Use a Verified I-9 Agent

When you or your new hire doesn’t know where to start, services like Notarizr by The Opal Group offer a simple solution. Our network includes vetted, professional I-9 authorized representatives who come directly to your employee or meet them locally. This saves time, avoids legal missteps, and keeps your onboarding smooth.

Ready to Make I-9 Compliance Easier?

Whether you’re onboarding your first remote hire or your hundredth, you don’t have to risk errors—or inconvenience your employee.

Visit Notarizr by The Opal Group to find a verified I-9 agent near your remote hire. Fast, compliant, and stress-free.